LibraryJobline

Primary Duties: The Bookkeeper/Administrative Assistant is responsible for a wide range of accounting, financial reporting, payroll, budgeting, personnel, administrative, and clerical functions.

Essential Functions:

Bookkeeper

• Performs all accounts receivable and payable activities: reviews vendor invoices for accuracy and enters them into financial software for payment and archiving; counts and reconciles money from coin operated equipment; reconciles Point of Sale revenues with Integrated Library System reports; prepares daily deposit; and reconciles all Library debit card statements.
• Organizes and maintains all financial records including bill payment, deposits, and updating QuickBooks.
• Purchases supplies for all departments and monitors expenditures to stay within the approved budget.
• Maintains accurate records of contracts, maintenance agreements, and other important vendor documents.
• Assists the Library Director in preparing the annual budget, including gathering and compiling budget information; estimating the needs and costs for supplies and equipment; researching information needed for purchases; determining areas of potential over or under expenditures; and initiating journal entries.
• Acts as primary time administrator for the Library. Prepares and submits biweekly timesheets for payroll.

Administrative Assistant

• Initiates and processes all electronic personnel actions for Library staff including onboarding, terminations, status changes, and maintains records for employee insurance packages.
• Collects and maintains records of staff and volunteer background checks.
• Assists the Library Director with projects, building maintenance, meetings, etc.
• Updates various policies and procedure manuals under the direction of the Library Director.
• Prepares records retention schedules, arranges for transmittal of records to be placed in storage and/or destruction, based on Public Libraries Records Retention Schedule
• Support the Library Director and the Board of Trustees administratively.
• Volunteer Coordinator – responds to initial requests, works with supervisors for placement, manages orientation, and maintains records.

Knowledge:

• Advanced working knowledge of various software, including but not limited to, Microsoft Office Suite, Google programs, and QuickBooks.
• Advanced knowledge and understanding of general accounting principles, financial record keeping rules and procedures, and basic budget procedures.
• Knowledge of and commitment to excellent customer service principles and practices.
• Understands the importance of handling confidential information and materials.

Skills and Abilities:

• Strong organizational skills, attention to detail and ability to maintain accurate records.
• Excellent time management skills, ability to prioritize tasks, and meet deadlines.
• Ability to prepare, review, understand, and analyze financial and budget records.
• Ability to follow complex, multi-step procedures to complete tasks.
• Excellent written and verbal communication skills
• Ability to work independently with minimum level of direct supervision.
• Must be flexible and adaptable to work in an ever-changing environment.
• Ability to maintain privacy of records and employee personal information.

Education and Experience:

• High School Diploma or equivalent
• Bookkeeping or accounting certification preferred.
• Must have at least two years’ experience using QuickBooks regularly at an intermediate or advanced level.
• Must have experience using Microsoft Suite (Word, Outlook, Teams, SharePoint, and Excel) at an intermediate or advanced level.
• Experience with public libraries or nonprofits a plus.

• Medical
• Dental
• Vision
• Life
• Retirement

External Job Ad
http://www.taneyhillscommunitylibrary.org/jobs.html

Please submit cover letter and resume to info@lcozarks.com