Administrative Duties
Actively supports and upholds the City’s stated mission and values. Under direct supervision of the Library Supervisor, employees of this classification perform day-to-day operations and lead worker responsibilities associated with an assigned library area.
ADMINISTRATIVE DUTIES
- Supervisory: This job has lead worker responsibilities (provides training and guidance to others) but does not supervise. Provides input on performance evaluations.
- Budgetary: This job has partial responsibility for budgeting at the program level including managing grant spending and activities.
- Strategic Planning: This job has partial responsibility for strategic planning at the program level including assessing community needs and recommending goals and objectives to the Library Supervisor.
- Policies/Procedures: This job has partial responsibility for policies and procedures at the program level including providing input on development, implementation, and interpretation.
- Compliance: This job has partial responsibility at the program level for ensuring compliance with procedures from the City of Flagstaff, the Flagstaff City-Coconino County Public Library and others as determined by the Library Supervisor.
- Council Communications: This job has partial responsibility for Council communication at the program level including making presentations regarding programs and/or grants.
- Reporting: This job has partial responsibility for reporting at the program level including providing information on programming, grants, volunteer hours, and social media.
Examples of the Work Performed
EXAMPLES OF THE WORK PERFORMED (ILLUSTRATIVE ONLY)
- Provides excellent customer service to both internal and external customers.
- Assists patrons with questions, computer issues, and research.
- May act as Library Supervisor as required.
- Maintains and distributes community information.
- Takes the lead role on more complex issues.
- Selects and deselects materials (assesses library’s needs and orders appropriate materials).
- Assists patrons and staff with technology and works to identify and evaluate new and emerging technologies as they relate to the library.
- May maintain specific portions of the library’s website.
- Plans, develops, and prepares programming (may include offsite programming) including scheduling venue, preparing appropriate content, leading the program or booking and vetting the presenter, creating flyers or other promotional items, purchasing appropriate materials, and hosting programs.
- Actively seeks program presenters, community partners and exhibitors for the library.
- Researches, writes and acquires grants to support the library. Maintains statistics and post reports.
- Prepares book displays and public service announcements.
- Maintains statistics on reference, programming, outreach, and volunteer hours.
- Provides reference assistance to all patrons, including assisting customers with the effective use of the library online catalog, online subscription databases, navigating the internet, locating reference and circulating materials, and providing suggestions for recreational and educational reading.
- Participates in local and statewide workshops, seminars, and committee meetings, as required.
- Makes presentations to library and community groups, including information about library services and programs.
- Assists with emergency problems as established by library policy and procedures, including building malfunctions, building evacuations, medical emergencies, and patron behavior issues involving the police. Handles emergencies and difficult situations.
- Provides work direction and assists in training other staff, including temporary employees, volunteers, and student interns.
- Attends and participates in department and other library meetings when appropriate, contributing ideas and expertise toward meeting goals and objects of the department and the library.
- Prepares and submits narrative and statistical reports as assigned.
- Periodically serves as building supervisor on evenings and weekends.
- Other duties as assigned.
Marketing and Public Relations Librarian
- Under the supervision of the Executive Assistant, takes a lead role in developing and implementing strategies to maximize communication between the library, the public, the media, and other outside agencies regarding library marketing.
- Consults with colleagues to design, plan, and execute marketing campaigns and promote the library’s brand.
- Oversees, coordinates, and develops marketing materials and social media.
- Creating and/or coordinating the creation of program flyers, social media images, newsletters and website articles with program stakeholders and delivering them to appropriate media outlets and City contacts;
- Coordinating the library’s online calendar and social media tools to ensure advertised programs are accurate;
- Presenting information to library leadership, the media or press, and other organizations regarding library programs and services when necessary;
- Updates library website with promotional content, monitoring relevance and accuracy.
- Markets library programs and services.
- Coordinates marketing materials across city and county libraries to ensure consistency.
- Identifies potential community partnerships and underserved populations.
- Work with these partners to develop programming to meet community needs.
- Collaborates with local organizations and groups.
- Follows and assists others in following the City of Flagstaff’s Social Media Directive.
The City belongs to Northern Arizona Public Employees Benefit Trust (NAPEBT), a consortium formed to combine resources and leverage buying power in order to provide comprehensive and cost-effective benefits to employees. NAPEBT currently includes the City of Flagstaff, Coconino County, Coconino Community College, Flagstaff Unified School District, Mountain Line, Kachina Village Improvement District, and the Coconino County Accommodation School. NAPEBT continually works to ensure a better benefits package than any of the employers could offer individually, which keeps benefits costs down for employees.
INSURANCE
Benefits include medical, prescription, dental, vision, life insurance, and short and long term disability options.
For comprehensive information on the City's benefits package, please visit https://www.flagstaff.az.gov/4723/Benefits.
RETIREMENT
Employees are members of Arizona State Retirement System (ASRS), Public Safety Personnel Retirement System (PSPRS), or the Elected Officials Retirement Plan (EORP) based on eligibility requirements.
DEFERRED COMPENSATION
Employees may make pre– or post-tax contributions to a 457 Retirement Plan through Voya,Nationwide, or Mission Square account via Payroll Deduction.
Our comprehensive benefits package includes healthcare benefits, Arizona State or Public Safety Retirement, annual vacation, 13 paid holidays, paid Parental Leave, an offsite health clinic, Employee Assistance Program, wellness program and incentives, First-Time Homebuyer Assistance Program, Tuition Assistance Program, and so much more. The City of Flagstaff is a Qualified Public Student Loan Forgiveness Employer. To view comprehensive benefits information, click here.
MINIMUM REQUIREMENTS
- Bachelor’s Degree in Library Science or related field.
- Two years of progressively responsible public library work.
- One year of experience working with library-related technology and online resources, including library circulation software.
- Or any combination of education, experience, and training equivalent to the above Minimum Requirements.
DESIRED EXPERIENCE AND TRAINING
- Master’s Degree in Library Science.
- Three years of progressively responsible public library work.
- Knowledge about the local community and its resources.
- Knowledge of and experience with collection development/maintenance.
- Experience talking about library services to groups.
- Experience planning, developing, and preparing library programming.
- Experience in early childhood education, storytimes particularly for ages birth through 5 years, ability to offer bilingual storytimes a plus (PALSmobile Librarian only).
- Fluency in a language other than English, particularly Dine, Hopi, and/or Spanish.
OTHER REQUIREMENTS
- Must possess, or obtain upon employment, a valid Arizona driver’s license.
- Weekend and evening work.
- Regular attendance is an essential function of this job to ensure continuity.
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